I shared with you a few weeks ago about African inspired wedding invitations from Bibi Invitations, and today I’m following up on our invites with a post about guest addressing!
First, let me show off our gorgeous Rimike invitation by Bibi Invitations! With a black die cut enclosure that fits perfectly into our black, white, and gold color scheme, this was the very first invitation that caught my eye, so I was super excited that Jonathan liked it as well! We decided to add gold border paper and an ivory ribbon to brighten up the invitation suite, and encase it in a gold envelope… because white envelopes are basic and this is NOT a basic wedding, ok! I actually was worried about the bow but our invitations came pre-tied which was a HUGE time and stress saver.
As we were waiting for our invites to be shipped, I started doing some research on guest addressing. I knew I wanted some semblance of a handwritten look, but I also know the extents of my talents and calligraphy style writing is not one of them, no matter how many times I read this post that made it look so easy. I found some Etsy sellers with pretty writing who would do the front and back of envelopes for about $2.50, but that $500 plus a two week turnaround time after receiving our envelopes just wasn’t practical. Staples and FedEx sometimes allow envelope printing, but it depends on location and the nearest Staples to me is hood so I didn’t want to risk my time and attitude. So instead I bought a printer, created an address template, and printed our invitation envelopes at home for under $30!
To start, you’ll want an Excel spreadsheet of all of your guest addresses. I suggest one column for name (ie. Mr. and Mrs. Carter or James Brown), one for street address, one for street address 2 (like apartment numbers) one for city, one for state, one for zip code, then a last one for country if you have any international invitations to mail. Next, create your envelope template in Word with the fonts and spacing for how you want your envelope addressed. Make sure you first change the page layout size to match that of your envelopes so you can get the scaling correctly!
I know I wanted a combination of a block font and a cursive one, and I’d seen a few envelopes online with “kindly deliver to” written on them and liked that tiny detail. I used a text box and the font Didot (which is also the font I use in the header of the blog and throughout my YouTube videos!) to write the guest address, and wrote out the kindly deliver to in the font Amigirl Script (purchased from Creative Market – they have TONS of affordable fonts!). Complete a mail merge and you’ll magically have all of your addressed envelopes written out – because nobody has time to copy paste 200 times!
Want my Word template of this invitation to use for your own mail merge? Get the link to download it here. Remember you’ll have to get the fonts I used first, and you might have to change the paper size!
Once all my invitation envelopes were created, I exported the file to a PDF because printing from Word wasn’t recognizing the my guest addresses (which were in a text box for better alignment). I printed a few test runs on paper cut to the same size of the envelope to minimize waste (those envelopes cost money!) – I decided I liked the size of the text a bit smaller, so instead of going back and editing the template file, I just printed at a scale of 90%. The printer I used was the Canon Pixma MG2500, which I literally picked up at Walmart for $27.60 the morning I did this project. I also bought extra black ink, but I didn’t end up needing any of it – and I’ve printed 190 envelopes with return addressing on the back!
Although this printer is inkjet, the ink was quite wet so I had to pull each invitation out and lay it flat before the other one started coming out, otherwise the printing would get thrown off and smudge everything. This forced me to print in batches of 10 rather than all at once, but still within two hours, all of my invites were printed off with guest addresses and our return addresses… all for just 30 bucks!
I can’t believe I even considered paying someone to do this because it actually was so easy. Way easier than actually stuffing all the envelopes, licking them, and applying stamps. Luckily Jonathan helped me with that process so we managed to address, stuff, and send out our invites all in a day! I sure did carry them to the post office in my Bride tote from the Natural Hair Bride Box, though I sadly had to add an additional 21 cents postage due to the thickness of the invitation (darn you pretty bow!).